Are you planning on attending a conference?

It is important to look at the conference brochures or websites as soon as it becomes available.

Most conferences have an early registration deadline which can save you money.  But, more importantly, is to arrange your hotel accommodations as soon as possible.  The block of rooms reserved for the conference attendees at a special rate are usually sold out long before the early registration deadline.

I highly recommend making room reservations as soon as possible to lock in at these rates - even if the final list of participants for the conference is not final.  It is very easy to change the names of the people staying in the rooms or cancel a room at a later date.

Usually conference registrations are non-refundable, so it is best to wait until you have a final list of participants.  If you are bringing several people to a conference put on by an affiliate or vendor and one of the people you registered cannot make it, get in contact with your account representative.  They may be able to reimburse you the money even if the policy is not to give refunds.

If the conference is held in a popular travel destination such as Walt Disney or cities such as Savannah or New York, remember to book your travel early as it fills up quickly during peak seasons.